http://www.vdr-software.blog/document-safe-storage-online-solutions-for-ease-management/
Virtual document storage is the conversion of physical files into electronic documents that can be shared, stored and accessed. It can decrease the amount of space required to store physical documents. Additionally, it also helps improve security by locking particular parts of a file to specific users. This is especially beneficial for businesses who deal with large quantities of paper. Paper documents are difficult to track and secure, and are more vulnerable to theft and destruction in the event of a catastrophe like an fire. Electronic files are much easier to monitor and less likely to be lost. They are also more resistant to destruction.
You should consider how easy the system will be for you and guests when selecting an encrypted document system. Look at the ease of uploading files and downloading them, and determine if non-technical staff will be able to understand the system. Moreover, make sure to discover if the company provides any assistance and how easy it is.
Who hasn’t lost important documents on their computer? Although common file sharing platforms such as Dropbox and Google Drive are better at backing to files, they aren’t equipped with the ability to organize them into meaningful folder structures that align with the needs of your business or industry. A cloud-based document system on the other hand has the ability to accomplish this, and even provide audit reports on who is looking at which documents.
