The recent rash of data breaches has prompted many organizations to ask if their business information is secure. With the proper virtual data room security features, it is possible to safeguard confidential business documents from unauthorized viewing.
Traditionally, companies would share sensitive documents with only a few individuals in physical rooms. Nowadays, due diligence is conducted online in virtual rooms that are built on secure cloud platforms. These virtual spaces are a key component in the successful completion of complex strategic transactions.
It is essential to have the right tools in place to securely and efficiently share sensitive documents, whether your company is in the process of M&A restructuring, bankruptcy or a capital raising. The best virtual data rooms service providers provide a strong data security with robust collaboration tools and remote access retrieval. They include Chinese walls with automatic indexing, watermarking, and Q&A workflows. Furthermore, the best virtual data rooms make sure that they comply with international regulations like GDPR, CCPA, and SOX by utilizing protocol reporting and auditing tools.
Secure document viewing features such as fence views, view-only modes, and access restrictions are essential to ensure that confidential information is not in the from the unwanted hands. You must also ensure that the encryption of your virtual data room software encrypts both data in transit and data at rest.
A secure and safe online data room software should also enable you to download PDF documents for offline viewing. This is a feature many users utilize because they want to print their documents so that they can read offline. If you permit this feature to be enabled in your VDR, any protection applied to the original PDF will be removed automatically.
