Document sharing is a crucial element of collaborative business processes. If it is not done properly this could give hackers the opportunity to steal sensitive files.
Secure Document Sharing is the sharing and distribution of data that is deemed confidential or private. This includes information like protected health information (PHI) or personally identifiable information (PII). This includes work-in-progress documents that are circulated to colleagues for collaboration and review. It is utilized in M&A activities and requires a solution that allows large files to be shared in a highly secure online environment.
The most commonly used method is to make use of cloud-based file sharing services. These allow users to access online files in a controlled way (e.g. Printing, copying, and the prevention of screenshots are all common approaches. It also gives an extensive access control system for shared files and folders and can enable sophisticated security options such as audit trails and encryption.
Another option is peer-to-peer (P2P) document sharing, which enables computers to connect with each another directly to transfer files without hosting them on the central server. It offers some benefits in terms of storage requirements being reduced and speedy transfer speeds, as well as more flexible user experience. It also poses serious risks which include the accidental publication of private information as well as malware, viruses and worms. It is not recommended for use in environments subject to stringent compliance regulations. Mimecast’s Secure Document Sharing Solution provides a highly secured way for teams within an organization to share documents both with external parties and internally. It can be triggered manually or automatically, based on administrator-defined policies. It also offers different levels of collaboration and access, to align with organizational governance and best practices for secure document sharing.
https://datastorage.blog/why-tracking-due-diligence-documents-is-crucial-for-fundraising/
