Access control to your data room allows the monitoring of exit and entry from your data center. You can also revoke access rights quickly and in real time in case you have doubts or suspicions. Advanced security features such as dual intervention mode, supervisor mode and two-factor authentication enable you to ensure that only authorized users have access to your data. In addition, you can set permissions for each user by determining their role and contribution to the project to prevent leaks of information.
When it comes to choosing a virtual data room, take into account its user-friendly design and features. You should look for an VDR that offers an intuitive and well-designed user interface that can be used by both the CFO as well as an accountant at the entry level. A good UI can also boost collaboration by making it easy to do sharing of files, comments and central communication.
You should also look for a VDR with built-in tools that help assist due diligence and M&A transactions. A data room online that has Q&A features for instance, can aid you in completing your financing process by giving investors who are interested a safe and convenient platform to review documents. A VDR which includes legal practice management is also beneficial for controlling the exchange of information between attorneys and their clients.
If you use an online dataroom to share files with other parties opt for one that comes with dynamic watermarks. These are personalized identifiers that display the recipient’s IP address www.dataroomconference.com/virtual-data-room-checklist-202 and email address to each file to prevent sharing without permission and improve traceability if an incident occurs. Additionally an VDR with secure spreadsheet viewers enforces the security of the document to prevent unauthorised editing and copying.
