It’s confidential information on customers and employees or secret documents regarding deals or accounts businesses must secure access to their electronic documents from scrutiny. Even if employees are well-trained and reliable there is a small error to cause an embarrassing data breach that could hurt a company’s reputation. Fortunately, there are four strategies to limit the use of electronic data and to prevent the possibility of a breach:
The Administrative Office of the Courts has sought comment on four options to deal with security and privacy concerns when providing remote electronic public access to the case file records. The first option would keep the presumption of all court records being available at the courthouse, as well in electronic format, but limit remote access only to those with a legitimate need, such a parties, counsels essential court staff, and judges.
The second option permits individuals to review and download all information from a case record, but only when they have an official need. This includes those who have been convicted of a criminal offense, and a judge must also approve the request to release the information.
The third option allows the public to have restricted access to specific documents that are typically found in criminal case files. These include plea agreements, as well as non-executed arrest warrants. It also restricts the public’s access to certain identifying data such as Social Security Numbers and financial information. It relies on the capability of the prosecutor and their counsel to protect their interests in specific cases by requesting to seal or exclude certain information from electronic access.
