Businesses must protect their electronic documents from the scrutiny of others regardless of whether it’s confidential information about staff and customers, or deals or documents. Even if employees are well-trained and trustworthy but it’s only a slight mistake to result in an embarrassing data breach that can hurt a company’s reputation. Fortunately, there are four strategies to limit the use of electronic files and avoid any data breaches:
The Administrative Office of the Courts has asked for comments on four options to deal with security and privacy concerns when providing remote electronic public access to records of the case. The first option is to maintain the presumption that all court records being available at the courthouse as as electronically, but limit access to remote files only to those who have an actual need, such as a parties, counsels as well as court staff members who are essential to the work of judges.
The other option allows an individual to access and download all the information in a case record, but only if they have Board Meeting Minutes an official need. This includes people who have been in prison for a crime, and requires the approval of a judge for a request for release of the information.
The third option allows the public to have restricted access to certain documents which typically are found in criminal case files. These include plea agreements and not executed arrest warrants. The law also restricts access to certain identifiable information, such as Social Security numbers and financial information. It relies on the ability of prosecutors and their lawyers to safeguard their rights in individual cases through motions to block or exclude certain information from electronic access.
