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Businesses must protect their electronic documents from scrutinizing eyes whether it’s sensitive information about customers and staff or deals or documents. Even if your employees are reliable and well-trained, one small mistake could result in an information breach that could harm a company’s image. There are four ways to reduce the use of electronic files, and also to avoid a data breach.
The Administrative Office of the Courts has sought comments on four options to deal with security and privacy concerns in providing remote public access to court file records. The first option preserves the presumption that all filed court records are available in the courthouse as well as electronically, but it will limit remote access to those who have an legitimate need for the information, including counsel, parties, court employees, and judges.
The second option allows a person to view and download all information from a case record, but only when they have a valid need. This includes those who are convicted of a crime, and a judge has to approve the request to release information.
The third option permits the public to have restricted access to specific documents that are usually found in criminal case files. These include plea agreements, as well as non-executed arrest warrants. It also limits access to certain identifiable information, like Social Security numbers and financial information. It relies on prosecutors and their lawyers to protect their rights in specific cases by filing motions to block certain information or to block it from electronic access.
