Virtual Board Meetings allow boards to conduct crucial business even in difficult times. These meetings are not without obstacles, but adopting good protocol for calls can help speed up the process.
Meeting materials that are pre-planned, like an agenda that is well-written allows participants to read the material as well as formulate questions and suggestions before the meeting. This will ensure that the topics are covered in the time allocated. In addition, by implementing collaborative tools like virtual whiteboards and document sharing, remote attendees can be more engaged during the meeting.
Another way to ensure that remote attendees are more engaged is to encourage them to speak up regularly by using the “raise hand” feature or sending messages to the chat. This will stop people from waiting until after the meeting to speak up, which could cause confusion and lower the effectiveness of the entire meeting.
Finally, by ensuring that the virtual meeting platform is compatible with the devices used by your board members, you can ensure that everyone has an easy experience. This will help to reduce the chance of technical issues, like sound or video clipping and help keep the discussion on the agenda. Additionally, by restricting the screen sharing to only necessary items, you can cut down on distractions and allow the participants to concentrate better on the conversation at hand. If you follow these guidelines you can efficiently conduct virtual board meetings that deliver strong governance and cooperation despite the numerous issues that might arise along the way.
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