When dealing with sensitive information (such as research results, patent-pending technologies and other business data) using a virtual data room is among the most secure ways to share files. Unlike regular tools for sharing files, most effective virtual data rooms offer security and verification features for the viewer to ensure that confidential documents are not being stolen by a third party.
To ensure maximum protection of documents To ensure optimal document protection, a lot of VDR providers offer a range of document and folder security settings which can be applied at the individual level of the document or folder. Certain VDR providers allow users to define granular permissions for certain file types, while others offer pre-designed templates for folder designs that can be customized to meet your specific needs.
A quality VDR also includes redaction tools that allow you to remove sensitive information from several instances or instances within a document. This will save you time and reduce the risk that a single error could have a significant impact on a transaction or project.
VDRs also let you monitor and analyze user activity with a suite of reports available for review by administrators. You can, for example check who has visited which documents and how often.
Finally, a good VDR should allow mobile access for mobile and desktop users. This is especially important when working with geographically distributed teams, since it allows them to stay connected and productive when they are moving around.
