Virtual document safe storage is the process of changing physical files into electronic documents for sharing, storing and accessing. It can reduce the amount required to store physical files and can also enhance security by locking certain parts of a document to specific users. This is particularly beneficial for businesses that work with an abundance of paper. Paper documents are hard to monitor and secure, and are more prone to destruction and theft during a catastrophe such as a fire. Electronic documents, on the other they are much simpler to monitor, less susceptible to loss and are far more resistant to destruction.
Consider how simple the system will be to use for both you and your guests when choosing a secure document system. You should also think about the ease of downloading and uploading documents. Find out if the service provides any support and how accessible it can be.
Who hasn’t lost important documents on their personal computer? File sharing platforms that are generic like Dropbox and Google Drive might be better protected, but they do not have the capability of organizing files into a meaningful folder structure that matches the work requirements. An online document system, on the other hand has the ability to do this – and can even provide audit reports of who is watching which documents.
