https://www.boardroomcommunity.com/full-guide-to-better-board-meetings/
Board meetings are an essential platform for collaboration and decision-making among the key stakeholders. They can be a catalyst for the growth of a business however, only if they’re conducted efficiently. Board members typically have busy schedules and a lot of responsibility, which makes it imperative that they attend each meeting with a complete agenda.
The agenda for a meeting of the board may include strategic updates reports from committees and presentations as well as special topics or initiatives such as new business, or nominating members to the board. In addition it is common to have a public comment period where parents who have concerns that their school cannot solve or other people can make a statement to the board.
Planning the agenda for a board meeting demands planning out the order of events and providing attendees with appropriate materials in advance. It is essential to have the proper supplies and equipment available. Whiteboards, flipcharts, and videoconferencing or Teleconferencing systems are all essential. It is also essential to make sure the boardroom is relaxed and free of distractions, and to have beverages or food available.
A board meeting must also include a discussion of the next actions, and make sure all decisions are documented and communicated to the appropriate parties as soon as possible after the meeting. A digital board management tool like Range can make all the difference. It can allow for quick creating minutes and action items which are published and distributed to all attendees before they leave the boardroom or recorded in a PDF format to be distributed later.
