Board meetings are a crucial platform for collaboration and decision-making among important stakeholders. They can be a catalyst for the growth of a business, but only if they are managed efficiently. Board members often have busy schedules and lots of responsibility, making it essential that they attend every meeting fully prepared.
Agenda items for board meetings could include strategic updates and committee reports, presentations and special topics, business announcements and nominations for board members. There is also a time of public debate where parents who are unhappy with their school or other individuals may speak to the board.
To manage the agenda of a board meeting, it is essential to plan out the order in which the items will be discussed and provide the attendees with all the relevant information. It is crucial to have the appropriate equipment and supplies in place. Whiteboards, flipcharts, and videoconferencing or teleconferencing systems are all important. It’s also important to be sure that the room is at ease and free of distractions and to have drinks or food on hand.
Another important component of the board meeting is deliberating the next steps and making sure that the decisions are recorded and handed over to the appropriate parties right away following the meeting. A digital board management tool like Range can make all the difference. It can allow for quick creating minutes and action items that are published and distributed to all attendees before they leave the boardroom or saved as a PDF file to be distributed later.
